Road Scholars Program FAQs

Who is eligible to apply for funding for a Road Scholar program event?

Any non-profit, adult organization planning a public program is eligible to apply. All applications are subject to approval and availability of funds. Please note: Incomplete applications will not be reviewed. 

When should I apply?

Applications to host a Road Scholar speaker must be received by the North Carolina Humanities Council at least 60 days prior to the requested date. 

Please note: The application you submit to the Council is a funding request ONLY. You must connect with your selected scholar prior to applying to select a date and time for the intended event. Scholar contact information is listed in the catalog.

How do I select a Road Scholars speaker?

A complete list of all Road Scholar speakers and topics can be found in our online catalog. Once you have located a speaker you would be interested in hosting please contact the speaker to check their availability using the information listed in the catalog.

Once you have selected a speaker and available date, please complete and submit the online application at least 60 days prior to your intended event date. 

Incomplete applications will not be reviewed. Submission of an application does not guarantee approval.

What does my organization contribute?

For approved requests the North Carolina Humanities Council provides an honorarium of $350.00 for scholars which includes travel up to 175 miles. The North Carolina Humanities Council requires a 1:1 match of all funds awarded. This means that the hosting organization must match the $350.00 honorarium of Council funds through any combination of cash or in-kind support for the event. 

  • Example of an in-kind match: An organization makes an in-kind match when providing facility space, materials or equipment, and administrative or volunteer time planning the program.
  • Example of a cash match: An organization makes a cash match when paying for publicity, printing, refreshments, and any scholar travel, meals or lodging. 

**The Council strongly recommends that host sites confirm any additional travel costs with the scholar prior to applying for funding from the Council. If a scholar requires additional travel assistance it will be noted in the catalog.**

The Online Application is new to me, where can I find resources?

The Council is excited to offer a new online application and has prepared many resources to make the new process simple and easy.

  • You can review common FAQs here.
  • We have also prepared a full set of instructions to walk you through the application process and we also have a video tutorial of our new system.

Still have questions? Please reach out to Caitlin Patton at cpatton@nchumanities.org or call her at (704) 687-1521

How many speakers may I apply for each year?

Organizations may apply for three speakers in one fiscal year. The North Carolina Humanities Council’s fiscal year is November 1 through October 31. You may want to consider developing a thematic series of three presentations for your group. If you would like assistance in your planning, please call (704) 687-1521.

When should I expect to receive the decision on my application?

Applications typically take two weeks to review and process. 

How much time should I allow for a presentation?

You should allow 45 minutes to 1 hour for each presentation and 15-30 minutes for a question-and-answer period and open discussion.

What should attendance be for the event?

The North Carolina Humanities Council expects applicants to recruit an audience of no fewer than 25 people. We recommend partnering with other community organizations to co-host a Road Scholar presentation in order to attract the greatest local participation.

 

Host Site Requirements and Responsibilities

  • Submit an application prior to the deadline to be eligible for consideration (at least 60 days in advance of your intended date) 
  • Present the Road Scholar event as free of charge, open and accessible to the public, non-discriminatory and to an adult audience.
  • Provide scholar travel assistance if requested (this should be discussed with the scholar prior to applying for Council honorarium funding).
  • Be able to provide a 1:1 match of Council funds (see in-kind and cash match descriptions above).
  • Ensure that any donations to the Council made at the program are sent directly to the North Carolina Humanities Council.
  • Promote the Road Scholars event according to Council Publicity Guidelines
    • The North Carolina Humanities Council required publicity language is: "This presentation is made possible through funding from the North Carolina Humanities Council. The North Carolina Humanities Council is a nonprofit foundation and a state affiliate of the National Endowment for the Humanities."
    • You will be asked to upload samples your publicity materials generated for the program (flyers, newspaper articles, etc.) on the Final Report.
  • Set up for the Road Scholars event and notify the Council of any date/location changes
    • The day of the event the Host Site should have the necessary equipment required by the speaker set up, making certain that it is tested before the speaker arrives.
    • Please note: as the Council cross-promotes these events to our constituents across the state the Host Site MUST NOTIFY the Council as soon as possible if there are any changes in the event, such as a date change or cancellation.
  • Submit All Required Forms:Once an application has been approved, hosting organizations will receive and email notification via their online Applicant Dashboard that they have been assigned 3 electronic "Follow Up Forms" - an Award Agreement, RS Participant Evaluation & Publicity Requirements, and a Final Report. 
    • The Award Agreement must be certified and returned by the due date. If this document is not agreed to and submitted on time the Council reserves the right to withdraw funding for the Road Scholars event.
    • The RS Participant Evaluation & Publicity Requirements electronic form contains three downloads (with instructions) for the Project Director: the Participant Evaluation, the Publicity Requirements and the Scholar’s Confirmation Form (Note: The Scholar Confirmation form should confirm all travel arrangements and expenses. It is the host site's responsibility to confirm all logistics and maintain communication with their selected scholar.)
    • The Final Report will be completed by the Project Director via their Applicant Dashboard. These Final Report, and uploads of the Participant Evaluations, must be completed and returned to the North Carolina Humanities Council within one week of the event.
    • Please note, the Cost Share/In-Kind section of the Final Report is extremely important to complete correctly as the Council is the recipient of federal funding. The Cost Share section estimates the value of time (paid or volunteer), services, space and materials your organization provides in order to host a presentation. If you have questions regarding the completion of this form please contact Caitlin Patton at cpatton@nchumanities.org.